Privacy Policy

Last updated: November 20, 2025

Safelock HRIS (“we”, “our”, or “us”) is an internal Human Resource Information System used by PT Safelock Medical. This Privacy Policy explains how we collect, use, and protect personal data of employees (“users”) when accessing our mobile application.

Information We Collect

We collect the following types of information for HR operational purposes:

Personal Information: Name, employee ID, email, phone number, job position, and related HR data.
Location Data: GPS coordinates used only for attendance (check-in & check-out).
Photos: Selfie image used for attendance verification.
Usage Data: App interactions, performance logs, and crash logs.
Device Information: Device model, OS version, and unique identifiers (if required by analytics).

How We Use Your Data

Collected data is used strictly for internal HR operations, including:

Attendance verification
Payroll calculation
Leave and overtime processing
Improving app performance and user experience
Security and fraud prevention

Data Sharing

We do not share or sell your data to any third parties except:

Authorized HR staff within PT Safelock Medical
Service providers helping us run the system (e.g. cloud hosting, analytics)

Data Security

We implement strong security measures including encryption, access control, and server-side protection to ensure your data remains safe.

Data Retention

All personal data is retained as long as you are an active employee and for the period required by company policy or applicable regulations.

Your Rights

You may request:

Access to your personal data
Correction of inaccurate information
Deletion of data (subject to company & legal policies)

Contact Us

If you have questions about this Privacy Policy, you can contact us at:

Email: support@safelock.id